The GDPR and Barnet allotment societies
The General Data Protection Regulation, which originates from the European Union and which unifies the regulations on the holding, use and retention of personal data across member states, comes into effect on May 25th. It is in the process of being incorporated into British law in a new Data Protection Act, which is currently going through parliament and which will replace the Data Protection Act 1988.
In order for allotment societies in Barnet to manage their sites and let plots, they have to hold information on plotholders and must therefore comply with the requirements of the GDPR. To help them to do so the Federation has updated its advisory paper on data management to reflect the requirements of the GDPR. Copies may be downloaded from the website by clicking here.
One requirement of the GDPR is that societies provide their members and applicants for plots with a privacy notice that says what personal information is held and the purposes for which it is used. The Federation has produced a model privacy notice that a society may use as the basis for its notice. A copy may be downloaded from the website by clicking here.
Reserved website area for societies
Recently a reserved area has been added to the website. It is accessible only to those societies belonging to the Federation that have registered an account and been provided with a username and password to log in. Information on how to request an account has been sent to all societies by email.
At present, the reserved area offers
- access to the Federation forum where societies can support each other by exchanging ideas and asking questions about issues around self-management.
- the means whereby societies may edit and maintain the information about their sites that is shown in the allotment site finder pages.
- the means whereby societies may edit and maintain the information that the Federation holds about the society, including contact details of society officers.
You are now looking at the refurbished BAF website. We have changed the underlying website publishing system to one that should allow us to provide more reliable long-term technical support, and have transferred all the pages and information from the old system. At the same time we have taken the opportunity to give the site a facelift and improve the access to the information it contains.
Please look at the site and try navigating your way round it. Then let us know what you think of it by sending your comments to firstname.lastname@example.org. In doing so, please don’t hold back for fear of upsetting us. A website that doesn’t meet the needs of its users is of no use to anyone.